Irrigation repair estimate template: lines, prices and what to lock

Updated 2026-10-08

Short answer: an irrigation repair estimate needs the customer and property, the controller and zone the finding belongs to, one line per repair with quantity and unit price, any trip or diagnostic fee, a total, and an expiry date for the quote. Price every line from one shared list so two technicians quote the same repair the same way, and lock the amount when the customer approves.

Template you can copy

Header: your business name and license number, customer name, service address, date, estimate number.
Where: controller and zone for each finding (for example: Controller A, Zone 4).
What we found: one plain sentence per finding ("two cracked heads and a broken lateral line").
Lines: item, quantity, unit price, line total. Example items: rotor head, spray head, valve, diaphragm, solenoid, wire splice, pipe repair, controller. Leave prices blank in your template: $__ each.
Labor: hourly or flat, stated the same way on every quote.
Warranty note: if a part is still under manufacturer warranty, say so and say what you charge for labor only.
Total and expiry: total and "valid until" date. Parts prices move.
Approval: how the customer approves (reply, signature) and the date.

Keep a price book

One list of named items with unit prices, owned by one person.
Technicians pick from the list; a custom line is for what is genuinely not on it.
Review the list when your supplier prices change, and on a fixed date, not when you notice.

Lock the approved price

If you edit the price list after a customer approved a quote, the approved quote must not move. In a spreadsheet, this means copying values into the estimate rather than linking to the price list. Linking is the usual mistake.

The faster way, honestly scoped

In Sprinklerly you maintain a shared price book of named items and unit prices. An estimate line can reference an item by name and quantity or be fully custom, and the amount is captured as a snapshot when the estimate is created, so a later price-book change never alters a quote the customer already approved (price-book estimating is on the Pro plan and above). Findings are logged against a zone and flagged if a component there is under warranty. Sprinklerly is free during early access for contractors who sign up by December 31, 2026 (no credit card). Planned prices at general availability are $79, $149 and $249 per month, locked in for early-access accounts.

Start free Free during early access for sign-ups by December 31, 2026, no credit card required.

Common questions

What should an irrigation repair estimate include?

Customer and property, the zone for each finding, a line per repair with quantity and unit price, labor, a total and an expiry date.

Should an estimate change when my prices change?

Not once the customer approved it. Copy the values into the estimate instead of linking to the price list.

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